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In light of the new EU General Data Protection Regulation (GDPR), which took effect on 25 May 2018, we would like to provide you with certain information about the personal data we hold within our systems.
The lawful basis of processing of data will always be determined prior to any data being processed. Venesta Washroom Systems Limited processes personal data under one, or more, of the following lawful bases in accordance with GDPR:
Personal data is collected by Venesta Washroom Systems Limited to provide legitimate business services which include:
Venesta Washroom Systems Limited review our retention periods for personal data on aregular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal data on our systems for as long as is necessary for the relevant activity, or as long as required to cover any guarantee period of the products you may have purchased.
Only Venesta Washroom Systems Limited and other group employees are granted access to customer data. This is ensured by the use of strict operational processes and procedures
Relevant staff are trained on security of systems and relevant processes and procedures which are reviewed regularly for ongoing effectiveness and suitability for purpose.
Personal data provided via the Company’s portals is secured using Secure Socket Layer (SSL) server and is encrypted before being transmitted. Secure pages have a lock icon or key on the bottom of web browsers such as Microsoft Internet Explorer, information supplied by you on these webpages is securely stored and can only be accessed for the purposes for which it was provided.
All IT systems are kept in a secure Data Centre environment with appropriate access control. Internal audits are carried out on a regular basis regarding access to the secure data.
We protect your personal information by using data security technology and using tools such as firewalls and data encryption. We also require that you use a personal username and password every time you access your account online. You must not share your password with anyone else. We restrict access to personal information within our company so that only employees with a genuine need can access it.
Non-sensitive details (your email address and other requested information) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure it’s secure on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We will not sell or rent your information to and trading company outside of the group.
Third Party Service Providers working on our behalf we may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to ourselves or you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service.
We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party including for a merger, acquisition, or similar transaction or as part of any restructuring or reorganisation.
We may also further transfer data if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to law enforcement. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.
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